Tensae Tilahun
ADDIS ABABA
Summary
A highly organized and detail-oriented Project Assistant with over 8 years of experience providing administrative support to a variety of departments. Proven ability to manage multiple tasks efficiently while maintaining accuracy and meeting tight deadlines
Overview
11
11
years of professional experience
1
1
Certification
Work History
Business Support Assistant(Engineering/UNHAS)
UN WFP
07.2019 - Current
- ·This involves the preparation of agendas, dissemination of papers in advance of the meeting, taking notes at the meeting, and producing draft minutes for final approval by the professional staff, including follow-up actions where necessary and clarifying decisions in certain circumstances
- Consistently worked on filed Centrex for tracking and identifying the planned maintenance work order to ensure the generation and assignment to respective technicians as per the agreement
- Independently generated and maintained ordering against the budgeted cost for projects
- Provided timely and accurate support to the project's operations team for raising material purchase requisition and goods/services receipting with SLA
- Assist with the preparation of staffing and administrative budget requirements for the office.
- ·Provide purchased materials to the responsible receiving office and do all actions for completing the process
Program Assistant(SchoolFeeding)
UN WFP
08.2023 - 02.2024
- ·Collect regular reporting inputs from sub-offices, resulting in timely, quality reporting deliverables provided as follows: 1) Monthly Ops update inputs; 2) School Feeding Monthly Programme Update report; 3) Changing Lives quarterly report inputs
- Review and refine reporting input templates to improve quality of reports and inputs received from sub-offices
- Review process monitoring dashboard in collaboration with M&E team to include changes to align with new monitoring checklist
- ·Draft repository of success stories for increasing visibility of school feeding programmes, sharing with donors for highlighting project achievements, and serving as advocacy tools for additional contributions.
- Liaise with Operations team on advances, payments, and settlements for CP agreements
- ·Develop school feeding resource repository and ensure school feeding SharePoint page is well-organized and regularly updated
- Support various procurement processes in collaboration with Activity 4, Procurement, and Admin
- Expenditures tracking across contributions and generation of bi-weekly expenditure report in coordination with RMU.
Executive Assistant to the Chief Executive Officer
Farm Africa
12.2018 - 06.2019
- · Organization of regular and ad-hoc meetings; preparation of minutes and summaries of actions to be taken; tracking of progress on planned issues; follow-up with focal points
- Coordinated travel arrangements by booking airfare, hotel, and ground transportation.
- Contributed to smooth business operations by planning and organizing meetings and conferences.
- Facilitation of information sharing with Management Support and Business Development, Programme and Operations Teams
Administrative Assistant Associate
Geshber Construction P.L.C
09.2016 - 04.2017
- Performs scheduling tasks including calendar coordination; purchasing airfare and lodging; reserving conference rooms and teleconference services; selecting catering and assembling attendee packets
- Prepares correspondence, presentations, email communications, and Excel spreadsheets
- Maintains Salesforce database contacts and creates export lists for merging (i.e., roster and badges)
- Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and evaluating new equipment and techniques
- Managed department budgets and generated financial reports for management review.
Retail Sales Associate
Equinox P.L.C
06.2013 - 06.2015
- Developed professional relationships with customers to increase loyalty, retention and rapport.
- Opened, shelved and merchandised new products in visually appealing and organized displays for optimal sales promotions.
- Maintained up-to-date knowledge of store sales, payment policies and security standards.
- Worked to meet or exceed special targets for credit card applications, special donations and specific product promotions.
- Handled billing and payment issues following guidelines, resolving disputes properly.
Senior Sales Executive
ETCON P.L.C
10.2012 - 04.2013
- Employed effective problem-solving techniques, increasing client satisfaction ratings..
- Facilitated relationships with target accounts through implementation of proven networking methods.
- Created prospect rapport by approaching leads and cultivating strong business relationships through sales.
- Analyzed market trends in consumer industries to implement appropriate marketing and sales methods.
- Developed value-added campaigns and executed technical solutions to streamline and improve marketing efficiencies.
- Evaluated and monitored promotional activities to confirm adequate return on promotional funds.
Education
Bachelor of Arts -
Mekelle University
Mekelle, Ethiopia07.2012
Skills
- Operations Management
- Budget Support
- Business Administration
- Team work
- Communication skills
- Project Management
- Time Management
- Annual Budget Development
Certification
- CIPS Chartered Institute of Procurement & Supply
Level 2 Introductory Certificate in Public Procurement - Facilities module-Administration Essentials
Languages
Amharic
Native language
English
Proficient
C2
Timeline
Program Assistant(SchoolFeeding)
UN WFP
08.2023 - 02.2024
Business Support Assistant(Engineering/UNHAS)
UN WFP
07.2019 - Current
Executive Assistant to the Chief Executive Officer
Farm Africa
12.2018 - 06.2019
Administrative Assistant Associate
Geshber Construction P.L.C
09.2016 - 04.2017
Retail Sales Associate
Equinox P.L.C
06.2013 - 06.2015
Senior Sales Executive
ETCON P.L.C
10.2012 - 04.2013
Bachelor of Arts -
Mekelle University
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