Hinda Abdi Ahmed

• Travel management, including hotel and air ticket reservations, and processing of trip documents in the corporate system SAP.
• Asset management and supplies. This includes office inventory items, facilitation in purchases, and disposals on a need basis.
• Responsible for micro purchases and interacting with colleagues to ensure procurement processes are followed, ensuring compliance with organizational policies.
• Assist the Head of Unit in initiating, processing, and maintaining records of all procurement actions (issuance of PRs, MPOs, and tender specifications). Request vendor records updates, when required.
• Administrative support for conferences, workshops, and retreats, including venue bookings, travel arrangements, and accommodations for participants.
• Manage operational advances, ensuring proper tracking and documentation. Process and track administrative invoices for approval and payment.
• Liaise with other functions and third-party contractors to enable efficient service delivery.
• Draft office correspondence relating to the area of responsibility for signature by the Head of Unit.
• Perform other related duties as required.

· Ensure proper use of WFP vehicles in compliance with organizational policies and standards.

· Monitor vehicle maintenance, including annual inspections and regular servicing.

· Manage fuel utilization, reconcile fuel consumption, and maintain accurate records in the Fleet Management System (FMS).

· Compile and submit monthly reports on fuel usage, maintenance, and parts consumption.

· Address police and insurance matters in case of vehicle accidents.

· Supervise and evaluate drivers, assist in recruitment, and provide training to enhance team performance.

· Develop strategies for fuel efficiency, cost reduction, and operational optimization.

· Monitor driver behavior and ensure high standards of customer service.

· Analyze data to improve operational efficiency and prepare reports for senior management.

Conduct oversight missions and provide technical support to address operational gaps.

Assist in administrative tasks as required such as

· preparation of reports and meeting authorized personnel and assisting them during field missions.

· Collect data and other information and report to the supervisor accordingly.

· Keep regular contacts with local authorities and implementing partners as requested by supervisor.

Undertake other relevant duties as required.

· planning, preparing, and delivering lessons.

· preparing teaching materials.

· helping students improve their listening, speaking, reading, and writing skills via individual and group sessions.

· checking and assessing students' work.

· Prepare different children’s rights-based projects.

· Participate children's rights-based campaigns and opinion formation

· Give awareness of the Children's Convention for Somali students in schools in Sweden and children in refugee camps.

· Provide psychosocial support for traumatized unaccompanied refugee children

· Help Somali immigrant children in socio-cultural integration with Swedish society.

Do other administrative task

· Provide support to logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries.

· Support timely ordering and delivery of commodities and supplies to authorised partners and destinations.

· Support management of logistics vendors¿ contracting activities including performance monitoring and measurement.

· Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely

· Assist in monitoring inventory management processes to track trends and account for the inventory status from source to beneficiary.

· Assist in management of commodity accounting data quality and integrity.

· Support operational pipeline analyses, assessments, and operational planning for all delivery modalities.

· Process documentation for execution of logistics operations (e.g. customs clearance, invoice verification), take appropriate actions to resolve

· ensure information accuracy in corporate systems in support to informed decision-making.

· Coordinate with airport staff in line with administrative functions.

· Assist in passenger handling in both receiving and dispatching aircraft.

· Undertake passenger and cargo data entry tasks in accordance with defined systems, to ensure information is organized and readily available for the business team.

· Liaise with airport security for access for UNHAS assets, agencies, and partners.

· Collect, sort, and disburse cargo, reports, and other material to meet the requirements of agencies to time standards.

· Acting as a first point of contact

· Dealing with correspondence and phone calls.

· Managing diaries and organizing meetings and appointments, often controlling access to the coordinator.

· Booking and arranging travel, transport, and accommodation.

· Organizing events and conferences.

· Preparing reports, tracking project expenses, coordinating project teams, and doing data entry work.

· implement and undertake follow up on gender issues and gender related activities,

· developing supporting manuals, and related strategies regarding gender

· provide training for beneficiaries on gender related topics and analyzes program implication for men and women in various communities and draft ways to address issues.

• Conduct interviews with Somali refugees and asylum seekers concerning the study-movements of Somali refugees and asylum seekers in Addis Ababa as well as in the refugee camps in Somali region