Haftom Tesfay
Mekelle,Tigray
Summary
With 8 years of experience in warehouse management and commodity accounting, including supervising staff and coordinating supply chains, I have demonstrated expertise in inventory control, logistics coordination, and compliance with donor standards. I have optimized warehouse operations, implemented best practices, and ensured accurate tracking and reporting of commodities. Skilled in inventory control, supervision, and compliance, I have spearheaded operational efficiency improvements and maintained high standards in resource management.
Overview
10
10
years of professional experience
1
1
Certification
Work History
Wereda Commodity Warehouse Store keeper
World Vision Ethiopia
Tsaeda Emba Wereda
07.2024 - 11.2025
- Handle Warehouse Management in the implementation of sound warehouse practices including but not limited to dispatches.
- Organize, maintain high standard of cleanliness and maintenance of warehouse; ensure that the warehouse is clean.
- Make sure the floor is cleaned every day and organize for general cleaning (roof, walls, between and under the sta.
- Ensure that all debris, weeds, trash and food outside of the warehouse are removed, and cleanliness of the warehou against rodents.
- In consultation with commodity distribution supervisor and stock controller, ensure commodity safety and recomm in case of infestation and other incidents.
- Ensure that any hazardous items are not stored in the food commodities warehouse.
- Responsible for the proper management and handling of food items as packaged, ensuring that loaders do not mish hooks while loading or unloading.
- Make sure all mandatory warehouse items and equipment are available in the warehouse, and in good working con supplies, first aid supplies and weighing scales are accessible at all times.
- Ensure all good warehouse practices are implemented and maintained as required.
- Responsible to use double locking system to ensure proper resource protection.
- Responsible to ensure safety and care for human health during commodity fumigation works at warehouses.
- Responsible for proper accounting of all commodities received.
- Check the trucks on arrival at the warehouse and c truck and during offloading in to the warehouse.
- If there are any shortages, damages or excess promptly make nota note/waybill.
- Conduct truck inspection and prepare the respective Truck Inspection Report (TIR).
- Separate all damaged/unfit commodities from good ones.
- In consultation with the commodity management arrang unfit for human consumption upon receipt of the necessary authorization (seizure form, public health certificate an Ensure proper documentation of such activity in the form (destruction certificate).
- Separate all torn bags / leaking tins and cans and reconstitute them immediately into new bags, and jerry cans.
- Be present and count the commodities when the truck is being loaded and offloaded.
- Maintain a tally sheet and ran commodities being offloaded and loaded from the warehouse.
- Always ensure that commodities entering or leaving the warehouse must have a delivery note/waybill and duly sig.
- Ensure that the driver receiving the commodities signs all copies of waybill before leaving the warehouse premise.
- Ensure that at all times trucks loaded with commodities in the warehouse are covered with tarpaulins.
- Organize for daily/weekly/monthly physical stock count and ensure records tally with available physical stocks an At all-time make sure that all commodity stacks in the warehouse have stack cards.
- Also maintain stock control ca them after every transaction.
- Prepare weekly/monthly reports (receipt and dispatch summaries, for submission to the commodity reporting team.
- Maintain updated records (stacks cards, stock control sheets and warehouse ledger and reports (weekly/monthly et Ensure all relevant documents are maintained properly.
- Ensure all records are maintained as per storage and commodity manual.
- Carry out any duties that may be assigned from time to time by the food assistance management.
- Responsible for the supervision and performance management of all the warehouse staff including casual laborers.
- With consultation with the commodity management, organize and supervise the development and execution of wo warehouse staff.
- In consultation with the commodity management, assist in determining the warehouse staff training needs and cap staff including cleaners.
Commodity Storekeeper
CARE Ethiopia
Ahsea Wereda
04.2024 - 06.2024
- Manages warehouse operations, focusing on proper handling, storage, and documentation of food/nonfood relief items, ensuring cleanliness, security (rodents/pests), accurate record-keeping (waybills), and coordinating timely dispatch to ensure humanitarian aid reaches intended beneficiaries effectively and efficiently.
- Warehouse Management: Maintain high standards of cleanliness, organization, and security (pest/rodent control) within the warehouse.
- Receiving & Dispatch: Scrutinize waybills, manage loading/unloading, inspect goods for damage, and meticulously record all incoming and outgoing commodities.
- Inventory Control: Properly stack and organize commodities, maintain accurate records, and ensure all mandatory warehouse equipment (scales, fire extinguishers) are available and functional.
- Commodity Handling: Supervise loading/unloading to prevent damage, reconstitute damaged bags, and ensure correct handling of food items (e.g., using hooks).
- Documentation & Reporting: Keep detailed records of all transactions, noting any losses or damages immediately.
- Coordination: Liaise with distribution supervisors and transporters to ensure timely and smooth delivery to distribution points.
- Safety & Compliance: Store hazardous items separately and ensure all activities comply with organizational and donor standards for commodity management.
- Improved the safety and cleanliness of the warehouse environment, ensuring compliance with health regulations and enhancing operational effectiveness.
Wereda Supply Coordinator
Relief Society of Tigray (REST)
Kola Temben and Degua Temben Weredas
01.2017 - 03.2024
- Manages local supply chains, ensuring timely receipt, secure storage, and proper distribution of aid/resources (food, non-food, agricultural supplies) within a district, adhering to donor/organizational policies, tracking inventory, and reporting on all supply chain activities to prevent leakage and ensure communities receive support effectively.
- Commodity Management: Oversee all aspects of receiving, storing, handling, and dispatching supplies.
- Distribution Oversight: Supervise aid delivery to beneficiaries, often using tools like Last Mile Mobile Solution (LMMS).
- Inventory Control: Maintain accurate records, reconcile stock, and manage stock levels (minimum/maximum) for warehouses and distribution points (FDPs).
- Reporting: Prepare and submit daily, weekly, and monthly reports on distribution and inventory to relevant managers.
- Compliance: Ensure all supply chain activities follow USAID/CRS Rules and Regulations and organizational policies.
- Stakeholder Coordination: Work with Woreda government sectors, community leaders (like WASHCOs for water), and other partners.
- Capacity Building: Train storekeepers and community structures on proper procedures.
- Led a team of warehouse staff to enhance operational efficiency by X% within 4 months through the implementation of best practices in inventory management.
FDP Storekeeper
Relief Society of Tigray (REST)
Wereda Kola Temben
01.2017 - 03.2024
- Commodity Receipt and Inspection: Receive incoming food and non-food items, perform physical counts and weight checks, and inspect for damage or discrepancies against official documentation (e.g., waybills, delivery notes). All observations, including shortages or damages, must be promptly recorded.
- Storage and Warehousing Management: Organize and stack commodities properly on pallets with stack cards, ensuring sufficient space and a clean, orderly, and secure storage environment.
- Implement and maintain good warehousing practices, including pest control measures (rodents, insects) and proper ventilation.
- Ensure all mandatory warehouse equipment, such as fire extinguishers and weighing scales, are available and in good working condition.
- Follow stock rotation principles (e.g., FIFO - First-In, First-Out or FEFO - First-Expired, First-Out) to prevent spoilage.
- Issuance and Distribution: Issue materials and products against authorized requisition notes or distribution plans, ensuring proper documentation for all outgoing items.
- Inventory Control and Documentation: Maintain accurate and up-to-date inventory records using both manual systems (stack cards, ledger books, bin cards) and potentially digital platforms (like LMMS or WMS).
- Conduct regular physical stock counts (daily, weekly, monthly) and reconcile records to document and investigate any discrepancies.
- Prepare and verify all warehouse and transport documents, such as dispatch notes and waybills, ensuring all relevant signatures are obtained.
- Reporting and Compliance: Prepare and submit timely and accurate reports on stock levels, inventory movements, loss/damage, and distribution summaries to relevant supervisors and the commodity reporting team.
- Ensure all procedures comply with the organization's and donor's specific regulations (e.g., USAID/CRS rules).
- Supervision and Coordination: Supervise the work of casual laborers and other assigned staff during loading, offloading, and general warehouse operations.
- Coordinate with the logistics team and community representatives to ensure a smooth distribution process at the FDP.
- Safety and Security: Implement appropriate measures to safeguard commodities from theft, damage, or loss, ensuring the safety of the store building and personnel.
- Trained and supervised warehouse staff, achieving a X% improvement in operational efficiency within 4 months by implementing best practices in inventory management.
Volunteer Clerical Assistant
Relief Society of Tigray ( REST )
Hagereselam, Tigray
10.2015 - 10.2016
- Organized and maintained filing systems for volunteer records and materials.
- Assisted in scheduling meetings and coordinating logistics for events.
- Facilitated communication between volunteers and staff through email updates.
Education
Bachelor - Accounting & Management
San Daero College Mekelle
MekelleDiploma - Accounting
Hagereselam Rubana Business College
Skills
- Excel
- Microsoft office
- Microsoft power point
- Other applications
Certification
- The new Mission Immersion Programme online course, 09/01/25, World Vision Ethiopia (WVE)
- Acceptable use of Technology: Digital Assets and Data Compliance Training, 03/01/25, World Vision Ethiopia (WVE)
- World Vision's Conflict of Interest Training: Ethics at Work, 01/01/25, World Vision Ethiopia (WVE)
- World Vision's Diversity, Equity and Inclusion (DEI), 01/01/25, World Vision Ethiopia (WVE)
- Cyber Safe: Phishing Awareness online Training, 12/01/24, World Vision Ethiopia (WVE)
- Child and Adult Safeguarding Compliance Training, 11/01/24, World Vision Ethiopia (WVE)
- Harassment Prevention Compliance, 11/01/24, World Vision Ethiopia (WVE)
- Personal Security Compliance Training, 11/01/24, World Vision Ethiopia (WVE)
- Code of Conduct Compliance Training, 11/01/24, World Vision Ethiopia (WVE)
- Preserving Integrity Compliance Training, 11/01/24, World Vision Ethiopia (WVE)
- Successful Completion of JEOP Commodity Handling and Management, 07/01/23, USAID, CRS and Relief Society of Tigray (REST)
- Warehouse Management, Handling Loss and Damage, Environmental Compliance and Fraud Prevention, 10/01/19, USAID, CRS and Relief Society of Tigray (REST)
- COMMODITY MANAGEMENT, 09/01/18, USAID, CRS, REST
Projects
Resilience Food Security Activities (RFSA) And Strengthening PSNP 5 Institution Resilience (SPIR II), 12/01/24, 11/01/25, World Vision Ethiopia JEOP, 07/01/24, 11/01/24, World Vision Ethiopia JEOP, 04/01/24, 06/01/24, CARE Ethiopia JEOP, 07/01/21, 03/01/24, Relief Society of Tigray (REST) DFAP Program, 06/01/17, 07/01/21, Relief Society of Tigray (REST) Development Food Security of Activity (DFSA), 06/01/17, 07/01/21, Relief Society of Tigray (REST) Working With Stakeholders on activities of the PSNP Program Joint Emergency Operations (JEOP), 06/01/17, 07/01/21, Relief Society of Tigray (REST)
Volunteer Experience
Relief Society of Tigray (REST), 10/01/15, 10/01/16, Kokeb Tsbah Project Hagereselam
Languages
- Amharic
- English
- Tigrigna
Languages
English
Elementary
A2
Amharic
Beginner
A1
Timeline
Wereda Commodity Warehouse Store keeper
World Vision Ethiopia
07.2024 - 11.2025
Commodity Storekeeper
CARE Ethiopia
04.2024 - 06.2024
Wereda Supply Coordinator
Relief Society of Tigray (REST)
01.2017 - 03.2024
FDP Storekeeper
Relief Society of Tigray (REST)
01.2017 - 03.2024
Volunteer Clerical Assistant
Relief Society of Tigray ( REST )
10.2015 - 10.2016
Bachelor - Accounting & Management
San Daero College Mekelle
Diploma - Accounting
Hagereselam Rubana Business College