Ali Hassan Mohamed
Garissa,Kenya
Summary
Results-driven Procurement Officer offering superior research abilities, sound judgment and meticulous organizational skills. Meets internal supply needs while maintaining budget and operational goals. Hardworking Procurement professional with Over 10 years of experience maintaining vendor relationships to facilitate cost-effective and timely purchasing functions. Excellent negotiation and contract development skills with proficiency in ERP Software's
Effective at sourcing goods and services, vetting vendors and managing bid process. Good relationship-builder and problem-solver with methodical approach and excellent verbal and written communication skills.
Overview
21
21
years of professional experience
1
1
Certification
Work History
Associate Procurement Officer
UNHCR
11.2020 - Current
- Supported sustainability efforts within the organization by procuring environmentally friendly materials whenever possible.
- Ensured compliance with organizational policies, legal requirements, and industry standards in all procurement activities.
- Contributed to company profitability by identifying innovative ways to cut costs without compromising essential business functions or stakeholder satisfaction levels.
- Input, analyzed and reported on data covering all aspects of procurement operations.
- Optimized procurement processes by implementing streamlined strategies and efficient communication methods.
- Developed and strengthened supplier relationships.
- Evaluated internal needs and developed plans for maintaining optimal supply levels.
- Evaluated vendor performance regularly to maintain reliable supply chain operations and address issues promptly.
- Achieved cost savings by conducting thorough market research before initiating the purchasing process.
- Negotiate contracts with vendors, securing best prices and terms for materials, equipment and services.
- Conducted risk assessments for supply chain disruptions and implemented contingency plans accordingly to minimize impact on business operations.
Procurement Consultant
UNDP Kenya
11.2019 - 11.2020
- Resolved daily issues by handling invoice discrepancies, replacements for rejected materials and missed and late deliveries.
- Evaluated internal needs and developed plans for maintaining optimal supply levels.
- Proactively resolved potential supply disruptions minimizing negative impacts on operations.
- Researched and evaluated new and current vendors to determine suitability of products and contract and pricing negotiations.
- Provided accurate and up-to-date records of leading procurement procedures.
- Monitored global market trends actively for valuable insights into commodity price fluctuations affecting the organization''s sourcing decisions.
- Provided information for preparation of cost-recovery bills in Atlas for the procurement services provided by UNDP to other Agencies; Prepared cost-recovery bills in Atlas for the procurement services provided to other Agencies-UNlFEM, UNFPA, UNOPS, UNV, non-Atlas agencies.
- Developed and updated rosters of consultants and implementation of supplier/Consultant selection and evaluation.
- Ensured Proper control of the supporting documents for Issuance of SSA Contracts; Ensuring due process is followed in the advertisement, recruitment of Consultants; Preparation of TORs, Shortlisting of Applicants; Ensuring transparency through advertising/ Interview reports/ Desk reviews
- Negotiated favorable contracts, achieving significant savings in both time and resources.
- Completed paperwork, recognizing discrepancies and promptly addressing for resolution.
- Input, analyzed and reported on data covering all aspects of procurement operations.
- Organized trainings for the operations/ projects staff on Procurement
Programme Associate
UNHCR
07.2019 - 11.2019
- Supported the assessment and analysis of the needs of persons of concern in the country/region in a participatory manner and using an Age, Gender and Diversity (AGD) perspective as basis for planning.
- Assisted in managing the development of a broad network of partners, good coordination practices and the development of partner capacities related to programme management if applicable.
- Assisted in organizing and documenting the selection of partners in accordance with the policy on selection and retention of partners, ensuring due diligence to meet the requirements of projects.
- Provided support to the field with technical advice to ensure partnership agreements are established in a timely manner, regularly monitored and reported on in compliance with established guidelines and procedures included in the framework for implementing with partners.
- Supported the implementation and performance of partnership agreements through field visits and appropriate physical monitoring if applicable, reviewing performance and financial reports.
- Supported the development and implementation of MFT monitoring plans for activities implemented through partnerships and those under direct implementation in line with Programme Manual and programming instructions.
- Contributed to the review and analysis of operations plans, mid-year and yearend reports of the different UNHCR offices, ensuring quality assurance and compliance with established policies, guidelines, procedures and standards.
- Generated and maintained records of implementation rate (performance progress and expenditures) on a regular basis.
- Followed up on any change in regard to alignment of results chain, verifying indicators, budget, prioritization, apportioning needed to measure programme performance, trends and target interventions, contributing to soundness of Operations Plan and enhancement of data quality.
- Followed up with UNHCR offices the compliance with issuance of audit certificates for partners in line with the Policy on Risk-Based Project Audits.
- Provided support to the field through technical advice and training on resource allocation processes and other programmatic issues. •Used UNHCR’s corporate tools (e.g. Focus Client, Global Focus Insight and FOCUS Reader, MSRP) for core activities related to planning, budgeting, implementation and reporting, generating data for evidence-based programmatic decisions and analysis.
- Supported UNHCRs programming of community of practice and continuously contributing to improvements of programming tools and processes.
Logistics ICT and Security Manager
Centre For Education And Development-CED Somalia
03.2015 - 05.2015
- Developed CED Logistics manual
- Trained staff on Logistics Policies and Procedures
- Coordinated CED Procurement activities, ensuring procurement plans are developed and implemented.
- Ensured all Assets are tagged, tracked and asset register updated periodically
- Overseen the issuance of Assets to CED Somalia staff, documentation with the express authorization of the Area Manager.
- Disposed Absolute and beyond repair assets in line with the organizational policies and procedures. •Prepared and submitted on time various logistics and security reports;
- Carried out security assessment for new offices, brainstorm with CED staff and provide detailed security and risks assessment reports.
- Revised and developed hibernation, evacuation security plans for CED staff in close coordination with CED security crisis committee.
- Conducted spot-checks in field offices in south central Somalia and ensures security systems are adhered to.
- In close coordination with INGOs partners, solicited and source reliable information on security for office consumption.
- Developed and implement SMS tree for CED for information sharing and advisories during incidences.
- Developed and maintain an incident reporting system, security briefings for partners and donors.
- Troubleshoot IT equipments and ensuring efficient and optimal use of systems. •Developed and revise on need basis ICT policies and offer desktop support services.
Logistics Officer
Norwegian Refugee Council
03.2012 - 06.2014
- Detected and enforced improvement opportunities in supply chain.
- Overseen the receiving, storage and dispatching of supplies and project materials to the respective camps
- Ensured effective and efficient logistics support for daily Area operations including procurement and supplies, all being implemented in accordance with the policies and standards, as well as approved budgets
- Participated in the tendering process including preparation of tender documents relating to construction materials and equipment •Prepared procurement plans in conjunction with relevant departments
- Ensured that procurement status reports are always up to date and are shared appropriately
- Overseen the warehouse operations to ensure stock security adherence to policies, process, procedure and guidelines •Ensured that all records including inventory lists of NRC items and equipment are updated and easily available to authorized users
- Ensured that the periodic inventory reports are prepared as required internally by NRC and/or by donors i.e. monthly, quarterly, yearly
- Ensured the functionality of NRC Dadaab fleet of vehicles and equipment to support program implementation •Ensured proper vehicle and other equipment utilization, maintenance, fuel consumption and monitoring and controls systems as per NRC policies and procedures
- Managed Security Functions of the organization, i.e. Incident Report, Weekly/Monthly Security Reports and adherence to standard operating procedures in the field offices.
- Assigned duties, supervise and appraise section staff.
Field Officer/Rooving Accountant
Veterinaries Sans Frontiers- Belgium
09.2009 - 02.2012
- Reviewed and approved change orders, requests for payments and proposals.
- Maintained up- to-Date List of Supplier Databases for Garissa and Lodwar Offices.
- Ensured VSF Belgium procurement rules and procedures are always adhered and followed
- Tracked all assets and Inventory Movement ensuring the register is updated regularly •Managed VSF Belgium Fleets, adhering to servicing Schedules and keeping them in good condition
- Managed Contracts on Drugs, Vaccines (Cold Chain) and other general supplies.
- Responsible for Stock Management ensuring all issuance and receipts are in line with organization policies and Procedures, ensured procedures and best practices are followed and documented
- Generated Sitreps; Security, Stock Report, Situational Reports, Fleet Reports, Asset and Inventory Report, Fuel Reports •Provided Logistics/Finance Support to Lodwar, Samburu and Nairobi Regional Offices.
- Provided Finance Support Services to Field Staff in emergency Projects, Cash Management, Reconciliations, Tracking Staff advances, Complete and Correct Use of finance forms.
- Inducted new staffs on finance/logistics policies and procedures, Line Manage Logistics Staffs and Field Assistants.
- Posted finance vouchers into the Win books system; master trainer of Win books system in regional office
- Generated Management Reports (MR) at field level and advice project officers on expenditure levels.
- reviewed and checked partners’ financial report to ensure they comply with donor requirements.
- Participated on Updating the Fraud manual and finance policy and procedures manual to ensure adequacy of internal controls.
Logistics Officer
Save The Children International
01.2007 - 09.2009
- Detected and enforced improvement opportunities in supply chain.
- Implemented Procurement Procedures at field level
- Overseen logistics support including procurement, stock management, asset management, vehicle operations, and equipment maintenance and repair, ensuring compliance to SC-UK and donor policies.
- Managed well Dadaab fleets ensuring mechanical defects; servicing schedules are attended to on time, Monitored Fuel Consumption for all vehicles and submitted a report on fuel usage.
- Managed Budgets for fleets, advice the logistics coordination on expenditures and shifting lines.
- Updated procurement tracker and circulation made one in a week
- Prepared Monthly reports on logistics functions, identifying problems in operations and solutions proposed.
- Tracked asset movements and update the register regularly
- Conducted spot checks for all assets held in the camps and report discrepancies to the logistics manager
- Participated in the inter-agency security meetings and submit security sitreps to field office manager
- Served as part of Kenya security Management team and work closely with office manager on security matters at field level.
- Inducted of new staffs on logistics procedures and policies, conducted yearly performance appraisal for logistic staffs.
Logistics Assistant
Care International In Kenya
01.2003 - 12.2006
- Assisted in development and implementation of logistics policies and procedures to provide roadmap for daily operations.
- Collaborated with cross-functional teams to optimize logistics processes, resulting in cost savings and increased productivity.
- Ensured accurate documentation, maintaining detailed records of shipments, invoices, and receipts for compliance purposes.
- Monitored inbound and outbound freight operations to establish timely delivery of Consignments
- Monitored inbound shipments proactively identifying potential delays or disruptions allowing for early intervention measures.
- Implemented Lean principles within warehousing activities, reducing waste and increasing overall operational efficiency.
- Conducted regular audits of inventory levels to identify discrepancies and implement corrective actions as needed.
Education
Master of Science - Procurement And Logistics Management
Jomo Kenyatta University of Agriculture And Techno
Nairobi12.2018
Bachelor of Science - Purchasing And Supplies Management Option
Mount Kenya University
Thika12.2016
Associate of Arts - Purchasing And Supplies Management
University of Nairobi
Nairobi12.2010
Skills
- Active Listening
- Supply chain planning
- Goal Setting
- Multitasking Abilities
- Contract Negotiations
- Vendor Relationship Management
- Bid process management
- Excellent Communication
- Reliability
- Decision-Making
- Interpersonal Communication
- Professionalism
Certification
Certified Procurement and Supply Chain Specialist- CPSP- Kenya Institute of Supplies Management.
Supply Chain Practitioner- Kenya Institute of Supplies Management
Languages
English
Beginner
A1
Arabic
Beginner
A1
Kiswahili
Beginner
A1
Somali
Native or Bilingual
Timeline
Associate Procurement Officer
UNHCR
11.2020 - Current
Procurement Consultant
UNDP Kenya
11.2019 - 11.2020
Programme Associate
UNHCR
07.2019 - 11.2019
Logistics ICT and Security Manager
Centre For Education And Development-CED Somalia
03.2015 - 05.2015
Logistics Officer
Norwegian Refugee Council
03.2012 - 06.2014
Field Officer/Rooving Accountant
Veterinaries Sans Frontiers- Belgium
09.2009 - 02.2012
Logistics Officer
Save The Children International
01.2007 - 09.2009
Logistics Assistant
Care International In Kenya
01.2003 - 12.2006
Master of Science - Procurement And Logistics Management
Jomo Kenyatta University of Agriculture And Techno
Bachelor of Science - Purchasing And Supplies Management Option
Mount Kenya University
Associate of Arts - Purchasing And Supplies Management
University of Nairobi
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