Abesha Tiko

Financial Management

• Review grant and operating expenditure and ensure finances are managed in accordance with the organization financial regulations/donor requirement and in compliance with the local tax law.
• Review and Tracking expenditure and ensure finances are managed in accordance with the organization and Donors financial regulations.
• Manage the bookkeeping function, using accounting software (QB, including maintenance of the general ledger, accounts payable, accounts receivable and payroll.
• Prepare budgets, including the review and finalization of projects’ monthly cash flow projections for each project activity and preparing necessary wire transfer requests (and excellent record keeping) to ensure that the project maintains adequate funds for all operations.
• Serve as the project's central point of contact with clients on finance issues, questions, or follow-ups.
• Working with external auditors during closing of accounts.
• Grant Management
• Participates in sharing and planning meetings to discuss and address issues related to Grants programme implementation.
• Assists in the provision of technical and logistical support in the grants review and selection process to ensure it is in compliance with the various policies, financial guidelines and budget requirements of the Foundation.
• Conducts occasional field visits in accordance with the monitoring and evaluation plan and in coordination with other Grants program team officers.
• Assists in the development of and maintains the system of a database of grantees, including a tracking system that provides frequent updates on fund-flows, reporting requirements, audits, contract deliverables and budget revisions.
• Analyses financial reports to ensure proper close out and updates database records of all transactions and invoices
• Office Management
• Review office administration including procurement and maintenance of office equipment, payment of invoices, property management.
• Supervise asset register list including asset procurement, asset disposals and asset stock-takes and spot-check programs.
• Administrative support to international and domestic training and workshop, includes travel and hotel reservations, review of travel authorizations and requests for visas, identity cards and other documents.
• review and approve fieldwork expense documents ( travel expense report and operation advance settlement documents) and other relevant supporting records required during the execution of the project.
• Arrangement of service agreement for suppliers (Vehicle rental office and supplies suppliers)
• Establish and manage the financial and personnel record keeping system and ensure that Addis Ababa Post records are maintained in accordance with AIR’s records management guidelines.

• Verifying check payment vouchers that, all expenditures are correctly authorized, all required supporting documentation is attached, and have a correct account and program code.
• Process all travel advance request and travel expense report for the project, checking for accuracy and compliance with donor and JSI regulations.
• Handling and facilitate any approved purchases and printing orders, ensure that all procurement is done according to the organization Purchasing and procurement policy.
• Participate in annual program plan and budget preparation.
• Preparing monthly financial documents ensure an accurate and timely monthly closing of cash and bank accounts, Quick books data and any other reports to send to Head quarter.
• Responsible to ensure all cheque payments are made in accordance with the local Tax laws.
• Preparing of bank reconciliation, monthly payroll including the remittance of the necessary taxes and payment to the authorities.
• Office Management
• Logistic support to national workshops and meetings.
• Maintenance of files/records relevant to office and equipment maintenance, and human resource management.
• Assist in recruitment of new staff, including preparing contract for new employee, maintain staff files, attendance, track staff salaries and fringe benefits and ensure compliance with JSI personnel manual.
• Assist in establishing and maintaining of project personnel manual who outline project policies and guidelines in areas such as personnel matters including benefits and responsibilities, projects administration, vehicle use, perdiem, health, accident and life insurance, leaves provident fund.
• Update and follow up inventory records, conducting annual physical inventory and fixed asset count.

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• Assist in preparation of annual program plan and budget.
• Analyze all QB (Quick books) Accounts and passing the necessary correcting entry.
• Ensure registration, Compilation and reporting of all financial data using Quick Books.
• Review Subcontract documents for payment to be made through UW(University of Washington ) .
• Prepare and record journal vouchers for payments made from HQ into QuickBooks.
• Review and record regional transactions in to Quick books system.
• Follow up on budget amendment and ensure the loading of budgets to QuickBooks system timely.
• Preparing monthly bank reconciliations to be authorized by Finance manager.
• Process and follow up on all per diem, travel advances, Liquidations and reimbursements as authorized by Accounts Head.
• Support HR manager and Accounts Head in tracking staff benefits.
• Responsible for ensuring all cheque payments are made in accordance with either the local Tax laws or the correct recording withholding tax.